One key to a successful event is to seek entertainment and event services that are unique and fun to spark conversation among guests. As you begin envisioning your event, picture the mood you want to create in the environment. For example, determine whether you want to create a jubilant, celebratory atmosphere or one that is more serious. The ambiance you aim for depends a great deal upon the type of event you’re having. If it’s a product launch where you want to create an aura of enthusiasm and excitement, you’ll likely lean toward an exhilarating atmosphere. If you’re organising an event for your employees and their spouses, perhaps you want the mood to be somewhat romantic.

Whatever you decide, the following seventeen tips will help you shape and enhance the atmosphere with the entertainment and event services that you choose.

1. Think outside the box when planning the atmosphere for your event. Novelty is the key to your success. Give your guests something to talk about and to tell their friends!

2. Create a fun, interesting and exciting ambiance using special stage settings, lighting, scenery, music, ice carvings, flowers, centrepieces, candles, balloons, coloured linen, printed menus, a photographer, a videographer and gift items. The budget will determine your wish list and turn your dreams into a reality.

3. Consider all sorts of entertainment from roaming musicians, undercover dancing waiters’, a saxophonist or violinist, circus performers or fire breathers, stilt walkers or a glamorous strolling champagne skirt and hostess. Consider all options and add some “WOW” factor to your event.

4. Keep in mind that your entertainment doesn’t have to come in the form of people. An elaborate food truck or a beautiful champagne fountain will have your guests raving.

5. Vary your decorations depending on the type of event you are having and the venue you choose. Find out whether the venue has in house decorations that it’s willing to provide at no additional charge.

6. Check all decorating plans with the venue in advance since many have restrictions on what they allow you to do on their premises.

7. If you are having a large event, consider a theme to help make it more memorable. In addition, it helps make it easier to organise programming, food, décor, and other accessories. Carry out your theme before, during and after the event for true ambiance and memorability.

8. Cut down on decorating costs by choosing a themed venue and then building your event around the décor rather than moulding a venue to the theme you’ve chosen. For example, find an elaborately decorated ethnic restaurant and then provide the musicians and entertainers based around the restaurants theme.

9. Select a theme that suits your guests and compliments the tone and content of the event. But don’t have a theme unless you’re prepared to follow through with it.

10. Ask for theme ideas. If you’re at a loss, consider having a competition soliciting ideas from your guests. Your best ideas often come from others. But, remember to offer a fun incentive.

11. Consider choosing a theme from the most popular categories: Fashion (e.g. The Roaring Twenties), History (e.g. A Renaissance Fair), Romance (e.g. Chocolate Tasting Party), Popular culture (e.g. An Evening with Dr. Seuss) or The arts (e.g. A Night at the Oscars).

12. Choose appropriate entertainment for your event theme. Participants look forward to the entertainment segment of a program. They want to have fun, enjoy themselves, and let their hair down. Some options to consider include: Music (e.g. live music, DJs or even karaoke), Spectacle (e.g. magician, juggler, acrobats, comedian or mine), Theatre (e.g. dinner theatre, murder-mystery experience or corporate theatre), Games (e.g. treasure hunt, or a game show), Video or slide show.


13. Don’t forget to view a promo video before hiring talent. Watch for the entertainers’ performance quality and the audience reaction. Check out their reviews and make sure that their act is a good fit for your guests.

14. Find out whether the entertainers need extra staging, lighting, or décor to create the right ambiance. Special requirements add to your bottom line – watch out, this could get expensive. Be sure that the venue approves any special requests. For musical entertainment discuss various options, such as low-volume background music, light entertainment during the meal, and lively dance music. Discuss how the entertainers involve the audience in their act. People enjoy both passive and active involvement.

15. Sit-down affairs work best when you include some form of entertainment. However, if you want something a bit different, look at alternative areas in the hotel, such as an indoor patio or pool area. Naturally, a plan revolving around an outdoor pool is contingent on the weather. It’s best to have a back-up plan just in case the heavens decide to open. Buffets and barbecues also work well, but watch the price tag. These kinds of food functions often require extra labour, which automatically means additional dollars.

16. Don’t serve anything messy for any event where food is served while guests are standing and mingling. Limit your cuisine to bite-size pieces that guests can easily eat with their fingers or a fork. Save money by opting for a few different choices of hors d’oeuvres in larger quantities rather than a large selection in smaller quantities. But remember to include some interesting vegan selections in your menu for guests who don’t eat meat.

17. Make sure you have enough bartenders and liquor when serving alcohol at your event. You don’t want to run out of beverages in the middle of the party or have long lines of thirsty guests. Consider whether you want to limit your guests to certain selections, eliminating expensive liquors and specialty drinks.


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